General WCPF Competition Rules

To view rules for each competition, refer to individual page.

Mount Size to be 400mm x 500mm and no more than 5mm thick. No entrant information to be shown on face of mount. Photographers Name, Club and Title on a White label on the back of mount. No Velcro or clips to be left on reverse side.

Individual entry forms must be completed and sent with entries submitted and all further specific requirements adhered to.


Digitally Projected Images

Images must be jpg files with a maximum format of 1400px wide by 1050px high, so portrait
images should be no more than 1050px high. For detailed requirements, refer to the rules issued
for individual competitions or consult the competition organiser.       

All photographic processes and techniques are eligible providing that the photographer owns the copyright to all elements of the picture – clipart, copyright free material and fractals are not acceptable. 


Monochrome Images

A black and white image or one which has been modified by the addition of a single tone to the entire image is defined as a Monochrome Image.

Colour Images

All images other than those above are defined as colour images.A black and white image which has been modified by the addition of partial toning or by the addition of one colour to any part of the image is a Colour Image.

Nature Photography Revised May 2013

( Copied from the PAGB definition published in the PAGB enews dated feb 2013 )

Nature photography depicts living, untamed animals and uncultivated plants in a natural habitat, geology and the wide diversity of natural phenomena.

Photographs of animals which are domesticated and photographs of cultivated or Hybrid plants are ineligible.

Minimal evidence of humans is acceptable for nature subjects, such as barn owls orstorks adapting to an environment modified by humans, or natural forces, like hurricanes or tidal waves, reclaiming it.

Any manipulation or modification is limited to minor retouching and must not alter the truth of the original scene.


WCPF Competitions are not Wildlife Competitions, unless otherwise specified, and Nature photographers frequently take pictures of animals under “controlled conditions” in order to record species or behaviour that would be very difficult or impossible to record in the wild. Such photographs are eligible for entry to WCPF Competitions.

So too are pictures of “wild” flowers growing in parkland or “wild” gardens provided these have not been modified by such cultivation. (This note is advisory not part of the definition).


Health & SafetyRisk Assessment Form and related Tick Sheet



Issued on behalf of the WCPF Executive 15thMarch 2009

The WCPF Executive recently introduced a system for assessing Risk and Health & Safety issues for all WCPF Executive organised events.

To aid with these tasks we introduced 2 standard format sheets to be used to carry out the assessments and to be kept as a permanent record and as an aid for future assessments. 

The items covered by the Tick Sheet are appropriate to our venues. They must not be assumed to cover all possible Risks or Health & Safety issues at any other venue. 

You may use these sheets as a guide however anyone doing so should carry out a review to determine if these same items are applicable to their own venue. You are advised to pay specific attention to features or items, not covered by the Tick sheet that may be unique to your own venue. The sheets may therefore be modified to cover your own specific needs.

Please keep in mind the need to make the necessary announcements before the start of a meeting especially if you are at a new venue, say for an exhibition, or when non-members or members of the public, may be present.

The WCPF accepts no responsibility for the use of these sheets or any problems arising from their use. They are intended only as a guide to enable the user to carry out an assessment of their own venues.

Click the Download Form icon to download a copy of the Tick Sheet.



Click the Download Form icon to download a copy of the WCPF Maser Risk Assesment Form.

Obtaining grants for the purchase of New Equipment or fund an Exhibition.    Print Storage Boxes

 Whilst the WCPF cannot be responsible for activating such a grant, we can however point you in the direction of some bodies who you can.

Some grants  are obtainable for the purchase of new equipment or fund an exhibition.There are several ways to find funding from various bodies for local clubs and charities. Your local council, some major retailers, or The Lottery fund.

 Contact Awards for All  in the South West on 01392 849705 for advice as to whether your request is feasible, or call 0845 600 2040 for information and application pack.

Visit Website   




Nomad PLC manufacture a fine range of print starage boxes and they will send you a catalogue on request.


Nomad PLC,
Rockingham Road Industrial Estate,
Market Harborough
LE16 7QE

Tel No.  01858 464878        Visit Wbsite 


Police Stop and Search Rights under the Terrorism Act

The"Photography in Public Places" issue was discussed at the March 2011 Council Meeting. Following this the Executive have agreed that the following be made available for members to print and carry with them should they wish. Every person has a right to photograph in a public place and it is not against the law to photograph a police officer undertaking normal duties.

 The police do have a duty to investigate incidents which may give rise to suspicion.  You are not required to give any personal details unless driving a car or you are arrested.  Officers may stop and search and view images if they believe they could be used in connection with terrorism.  Officers have no powers to delete images.  PCSOs may not search without a police officer present.  You must be provided with a copy of the Stop & Search slip which will include  the officer's identity.

If stopped by a police officer remain calm and polite. We all need to be vigilant against terrorism and support the police where possible as well as protect our rights to photograph in a public place.  We are grateful to the RPS who have agreed this wording with appropriate authorities.  Neither the RPS, the PAGB or your Editor can be held accountable for any inaccuracy.

Copied from the PAGB Newsletter No 41 issued February 2011

If you wish to download a copy to carry with you, right click on the Download PDF Icon and  select


Model Release Forms   PAGB Public Liability Insurance

One of the biggest mistake photographers make when they take pictures, is to believe that they can use their images wherever and however they wish.

Quite simply, it's not that simple!

Whether you are photographing people who know they are being photographed, buildings you have been allowed to photograph or shooting 'on the fly'. If you want to place those images with a stock agency, sell them, syndicate them or publish them you are going to have to make sure that you have a signed model/building release form.

Rules on when you need this vary greatly from country to country and you can never expect a signed release form to be a fail-safe security blanket.

However, it's a vital first step into protecting yourself from expensive litigation.

Three forms available here to cover the three basic requirements, a model release for adults, one for minors and one for buildings.

Taken from Professional Photographer Magazine

Visit Website to download Model Releases 




Following the suggestion that Member Clubs may like to see the Key Facts of the PAGB PLI provided through Darwin Clayton click on the visit website icon.










Websites for Photographers by Click-IT